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DoD Components Did Not Properly Use the Acquisition and Cross Service Agreement Automated Tracking and Reporting System DODIG-2016-067

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Objective:

We determined whether DoD Components used Acquisition and Cross-Service Agreement (ACSA) Global AutomatedTracking and Reporting System (AGATRS) properly in support of Operation Inherent Resolve (OIR).

Finding:

ACSAs are bilateral agreements between the United States and authorized foreign entities for the exchange of logistics support, supplies, and services. AGATRS is the DoD web based system of record that builds, tracks, and manages ACSA orders. Army Central Command (ARCENT) and Air Force Central Command (AFCENT) personnel did not properly use AGATRS in support of OIR, as required by DoD policy. Specifically, ARCENT and AFCENT personnel did not include all minimum essential data elements on ACSA orders, upload source documents supporting line items on orders into AGATRS, and close ACSA orders within AGATRS properly. This occurred because guidance from Military Departments and Combatant Command Service Components did not clearly define required ACSA and AGATRS procedures. As a result, The Chairman of the Joint Chiefs of Staff (CJCS) and Combatant Commanders had limited oversight of Logistics Support, Supplies, and Services transactions executed in support of OIR. For example, CJCS did not have assurance that 142 orders, valued at $223 million, were accurate or had been reimbursed. We nonstatistically-selected and reviewed 175 of 576 ARCENT and AFCENT ACSA orders.

Management Actions Taken:

We met with Army Deputy Chief of Staff G-4, Logistics personnel to discuss our concerns and suggested that the Deputy update ACSA procedures to comply with CJCS Instruction and the DoD Financial Management Regulation (FMR). The Army Deputy Chief of Staff G‑4, Logistics, personnel agreed with our observations and initiated corrective actions.

We also met with Secretary of the Air Force Financial Management personnel and Air Force Deputy Chief of Staff for Logistics, Installation and Mission Support personnel to discuss our observations from our site visit. We suggested the Air Force Deputy Chief of Staff for Logistics, Installation and Mission Support, in conjunction with the Secretary of the Air Force Financial Management, update Air Force ACSA policy and processes to comply with the CJCS Instruction and the FMR. The Air Force Components agreed and began implementing our suggested corrective actions.

We informed the Director of Sustainment G4, ARCENT, that there were deficiencies in ARCENT ACSA orders in AGATRS. Specifically, we identified ACSA orders that did not meet the requirements outlined in the CJCS Instruction and the FMR. The Director agreed with our observations and began implementing our suggested corrective actions.

We advised the Director of Logistics, AFCENT, that there were deficiencies with AFCENT ACSA orders in AGATRS. Specifically, we identified ACSA orders that did not meet the requirements outlined in the CJCS Instruction and the FMR. The Director agreed with our observations and began implementing our suggested corrective actions.

The management actions taken during the audit addressed our suggestions; therefore, we are not making any additional recommendations. Additionally, we obtained and considered feedback on a discussion draft when preparing the final report.

This report is a result of Project No. D2015-D000CN-0240.000.